As you start your work week on Monday, you realize all your rubbish bins are overflowing and your work area is untidy and filthy. Employees are at your office and customers/clients are arriving. You are getting more complaints about the untidy office. Your current express cleaning service has not fixed this problem and you may need to hire a new cleaning service. However, you cannot afford to lose your clients.
Changing your janitorial services can be a daunting process, but with the right steps in place, it can be a straightforward process. If you are experiencing issues with poor service, lack of communication, or increasing rates from your cleaning service provider, making the switch does not have to be difficult.
Identify What's Going Wrong With Your Current Cleaning Service
Before you switch cleaning companies, find out why you’re experiencing those problems. Are there any areas that aren’t receiving proper cleaning? Are you low on cleaning supplies? Is the cleaning team coming at strange times during the workday? Compile all the issues that you’ve faced and discuss them with your manager or employees. It will help you determine what has to be improved and what your new provider has to do differently.
Also, review your current contract. Check the cancellation terms, required notice period, and any early termination fees. Understanding these terms can help you avoid unexpected costs or gaps in cleaning service.
Choose a New Janitorial Provider Before Ending Your Current Contract
Do not terminate your cleaning service until you have found an alternate reliable service, as this may leave you in a lurch with regard to cleaning for days. Inquire and investigate the companies involved. The first thing to check is how long the company has been providing commercial services. Look into whether the company has trained staff, insurance, and a flexible work schedule.
If you are clueless as to what to search for, refer to the guidelines provided to help find the right cleaning company for your commercial space. Ask them about providing you with written checklists, regular visitation, and a point of contact.
Build a Transition Schedule That Keeps Your Office Running
To avoid any lapse in cleaning coverage, you must ensure a seamless transition from the current cleaning business to the upcoming one. Please consider these important actions:
Schedule final cleaning:
Contact the current cleaning business for the final day of service and the start date of the new cleaning business.
Conduct walk-through:
Acquaint the new cleaning team with your office premises, including the storage room and where cleaning products and the Safety Data Sheet (SDS) are stored.
Adhere to the OSHA safety guidelines:
Adherence to OSHA guidelines is mandatory to ensure safety with hazardous chemicals in the work environment. Always ensure the chemicals in the workplace are labeled appropriately, the Safety Data Sheet is accessible and provide safety training to your employees.
Arrange access to the building:
Give your cleaning personnel all necessary keys, codes, parking information, and directions on how to get into the premises of the building.
Let your employees be informed:
Instruct your employees about the cleaning change, when the new cleaning service will start, and how to contact them in case of any queries or doubts.
Try to schedule the cleaning change outside business hours or on weekends to avoid disruption of operations.
Give Your New Cleaning Team Clear Instructions
You need to list the items in your new cleaning crew's purview so they know what to clean and how often. For example, routine cleaning might include the lavatories and communal kitchen needing daily deep-cleaning, while certain storage areas may not require it as often.
You may require additional cleaning if your office is newly renovated. If you live in Massachusetts, post-construction cleaning near me in that state would get you cleaning services.
Keep Your Office Clean With A Fresh Start
What a great change it will give to your workplace if you hire a new janitorial service. Reviewing your existing contract, getting a reliable company, and clear schedules will help you not miss a cleaning appointment, ensuring no disruption to your workplace. Being informative about your office requirements will ensure that your new team delivers consistent results. This must be followed by setting up a reliable cleaning service to be put in place for your business support.
In the first few weeks of your new service, you need to stay engaged. This means your staff will be willing to give feedback. This way, you will be able to deal with any problems quickly. This will also stop minor problems from turning into constant complaints.
Being organised will keep your office clean, pleasant, and operational. Reach out to Uncle Sam's Contractors to get professional commercial cleaning services.
Still have questions about switching janitorial companies? Here are answers to some common questions to help you make the transition easier.
Frequently Asked Questions
How long of an advance notice must be provided to my current janitorial service?
Consult your contract. Most contracts specify the amount of advance notice needed in writing. Following your contract will allow you to avoid any unpleasant surprises or disputes.
May I change cleaning companies without shutting down my office?
The majority of commercial cleaning services can be offered outside normal working hours. We will ensure that your business’ schedules run smoothly with minimal disruption.
How soon do you expect they will feel at home?
The required timeframe will depend on the size of the facility and the type of cleaning. In the first month, we will stay in touch to make sure that everything is going smoothly and we are able to deliver consistent service.
